So you’re thinking about adding video conferencing to your communication infrastructure. However, you keep hearing horror stories about how the meetings go. Well, no worries. Here are a few tips to remember for smoother, hassle-free business discussions:
Give them something to do, says In the Black. If you’re video calling with your team, make the most of the time that you’ll be pulling them away from work by assigning them with tasks. This could mean progress reports on the current line-up of projects they have or proposals for a new campaign. Meetings can be a huge waste of time for employees, especially if they don’t have a clue or idea what they are there for. By providing them with assignments, they know what’s expected of them, putting them in a better frame of mind for the discussion ahead.
Be on Time
The whole selling point of online meetings is that you get to save on time by eliminating the need for travel. If you’re logging in late, that defeats the purpose of the system in the first place. Make an effort to be on time for your video calls. With the convenience of being able to log in from your laptop, tablet, or mobile, you can essentially go to meetings anytime, anywhere. That means there really is no good excuse for logging in late.
One of the biggest caveats of online meetings seems to be the fact that a lot of participants unconsciously end up engaging in distracting behavior. If you’re working from home, it can be easy at times to slip up and feel like you aren’t facing people from work. You may end up playing with your hair, talking to someone beyond the camera range, maybe even sleeping or eating. Those can distract other participants in a major way and derail your meeting. Do your best to remember your business etiquette at all times by reminding yourself to act professionally throughout the call.
Choose the Right System
Do your research and find the system that fits your organizational needs without breaking the bank. Opting for polycom video conferencing for IT from Blue Jeans—one of the most popular industry players in the field of video communication solutions today—is a smart and practical addition to your communication infrastructure. Given its features (HD video clarity, collaboration-rich designs and cost-effective equipment), companies can take advantage of a whole range of benefits sure to have a positive effect on their business and bottom line.
Know Your Tools
Master your tools. That’s another way to make the most out of your time and the money you spend on the software, equipment, or app. If you don’t, you could end up wasting a lot of potentially game-changing systems. Also, by familiarizing yourself with how the system works, and by knowing how to use it to your fullest advantage, you can easily edge your competition out, especially companies that aren’t using the technology to grow their business. By leveraging this advantage, you can leave your competition squarely in the dust.
Be in Appropriate Attire
Working from home today? It can be tempting to roll out of bed, sans clothes, turn on your computer and go to work. After all, there’s no one there to see you. Plus, you like the freedom and you’ve always wanted to see for yourself if it was overrated or not. Then, something signals from your laptop and you find yourself answering a call from work… by accident. That’s probably the same thing on the Australian woman’s mind when she answered a call in the buff, not knowing that her colleagues could see her—a whole lot of her, as it turns out, the Daily Mail reports. If you ever have to work from home, do remember to put on proper clothes. You never know when a call would come and you would end up pushing the wrong button to answer. Another advantage to dressing up is that you get to be more emotionally and mentally prepared, ready to go to work. That can make a huge difference in your motivation levels, especially if the bed or your cat proves a bit too tempting and leaves you feeling like you want to toss your deadlines for the day.
Looking professional doesn’t stop at how you behave in front of the camera, or how you dress, either. It also includes cleaning up your surroundings. If you’re in a business meeting with the top people of the company, then it’s best to keep any clutter or underwear out of sight. Clear off anything from the space unless it adds to the clean, neat, and professional vibe of your surroundings. That also means taking your pets out of the room. After all, you wouldn’t want your feline pal to jump onto your keyboard and kill your meeting just when you’re at a crucial point.