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Solving Internal Communication Problems With Corporate Virtual Meetings

September 22, 2016 MICE No Comments Print Print Email Email

When you think about a company on a large scale, then you should already know that the biggest issue most of them face is communication. With more and more things to do in a given day, and with less resources to deal with as well, the world of corporate communications has continued to take a backseat when it comes to what is important in a given business day. All of that being said, it can actually be difficult to allow communications to simmer simply because the problems of a company can become major disasters soon if people don’t continue to speak with each other. Pay attention to the following reasons for why corporate visual meetings could be one of the best solutions to internal communication.

Easy To Do And Quick To Meet

Instead of trying to physically locate your employee’s desk, schedule time with him or her, and then still need them to come all of the way to your office for an official meeting, you could literally have them on the line with a video conference in a few seconds. According to Fast Company, the time you will waste in meetings is absolutely unproductive. The time that it takes to gather notes, physically gather in a meeting space, get things started, and then travel back to your office is time that could be better spent being productive and getting work done. By having all of this done in just a few seconds for a visual meeting, it doesn’t take much longer than it would to pick up the phone but you can get far more out of the virtual interaction, as well. Plus, when you continue to see the capabilities that online video conferencing can provide, it means you could even conference on the go and get the job done while you are in transit.

Build A Better Rapport

When the CEO of an organization can talk to the lowest level employees or the lowest level managers, there is a tremendous amount of knowledge and information that can quickly be gained. That is why the ability for anyone to talk to anyone else in the company is such a powerful tool, made possible by state-of-the-art corporate video communications by providers like BlueJeans. Even though the managers are often required to carry out directives from higher up and require to transit information, sometimes details can get lost in translation. Additionally, this gap between upper management and lower-level employees might cause those employees to feel alienated and forgotten about. In a large company where big conferences and progress meetings are hard to coordinate and plan, video communications can make it easy for all employees to come together—along with upper management.

Fixing Email Overload And Clearing Up Communications

When someone wants to discuss something with you but doesn’t have the time to come see you, they will probably just shoot you an email and put the burden on you to take care of the problem. According to Business News Daily, however, you will be able to clear up email and keep your inbox from becoming flooded while also being able to communicate more effectively than an email would have otherwise let you so long as you can use video communication. While a phone call is also an option, it can still be hard to gather someone’s tone or feel comfortable when directives over the phone can seem abrupt and impersonal. With video conferencing, you can literally speak with the other person face to face without even having to step away from your desk.

Minimize The Mystery Of Meaning And Context

When you get things like memos, notices, and other instructions from your bosses, it can be very hard to clarify the context. Not only can some individuals be in a position where they will misread things, but they might over think things as well in the hopes of not doing something wrong or placing the wrong level of importance on a given task or project. That is why when you can tap into the power of video conferencing, you won’t have to worry about the old, “See me,” note because you can literally have the other party on the line in a matter of minutes. It might be simple and it might be quick, but the biggest benefit you will receive from it is the gift of certainty within just a few short moments of conversing and seeing the facial expressions and body language of the other party.

When you start to think about all of the internal communications problems that can be solved simply by having video conferencing software capabilities on your side, then you can truly see how important it can be and how much of an impact it can make in such a short period of time.

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