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Things You Need To Consider When Organizing Events Overseas

May 20, 2016 MICE No Comments Email Email

Organizing Events abroad can be very stressful. Usually more so than hosting them at home! The two main events that people hold abroad are weddings and corporate conferences.



A wedding abroad can benefit from excellent weather. Foreign conferences help to take your business closer to overseas clients. However, the smallest error in planning can cause disaster. Especially if it happens while you are traveling! To make things easier for you, here are some amazing tips for overseas events.

Planning An Overseas Wedding

Where do you want to get married? In an exotic 5-star resort? Or somewhere a little cheaper? If you have the time and money, it is always worth traveling to your wedding destination to look at various venues. However, if you are unable to travel you will have to trust your judgment from looking online. Try to find reviews of your possible venues. People are often keen to voice their opinions, especially if they had an excellent or very poor experience. Try and book somewhere that has rave reviews.

You will need transport for your big day. A horse and carriage is popular when people are getting married at home. However, this option may not be available at your wedding location, especially if you are getting married at a resort. Some resorts that specialize in weddings might provide their own transport. If not, ask the resort for recommendations. Most towns and cities have Hummer City limousine hire companies who will be able to whisk you off to your venue!

Planning An Overseas Conference

You will need to make sure that you can find somewhere with enough accommodation for all your clients and colleagues. Of course, if you are only inviting a select few people, then this shouldn’t be too difficult. If the hotel regularly holds conferences, then there should be enough bedrooms. However, make sure you book in advance so that everyone gets a room! It could also be possible for some guests to stay in nearby hotels or bed and breakfasts. But no matter where guests stay, encourage them to book early so that they are guaranteed a room!

To make things slightly easier, look for a hotel that also has conference facilities. Most hotels these days have meeting rooms, but not many have halls large enough for a business conference. This is something you should check in advance before you book. Other things that are useful are business centers and free WiFi. If a hotel has these, then you will be able to continue to work in the hotel right until the event.

Public transport to the hotel is also important for conferences. Most of your clients might be traveling by plane so will be relying on buses or trains to get from the airport. If there aren’t any public transport links, see if the hotel can arrange airport transfers. If not, it could be worth to hire a minivan or a couple of taxis to pick up all your guests from the airport. This will certainly give them a good first impression of your company!

Once all this is sorted, you can start to get excited about your big event!

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